Executive Assistant II
Quick Apply Full-time 5 hours ago Full Job Description IMMEDIATE OPENING Auecor is seeking an experienced administrative management professional with exceptional relationship-building and communication skills, that takes pride in the success of a growing business and thrives in a role that pushes them to keep learning, growing, and advancing improvements.
The executive assistant is expected to lead by example and perform their job in a manner that is consistent with exceptional communication, attention to detail, high morale, and high productivity.
Key Roles &
Responsibilities:
Collaborates with Department Directors and CEO to provide the support that can be offered to free up their time.
Assist with answering incoming calls, and provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed.
Assist the owner as needed and perform duties across the Auecor (parent company) family of businesses.
Collect, sort, and correctly distribute incoming mail and packages.
Perform general clerical duties and office support, including but not limited to photocopying, faxing, mail distribution, and filing.
Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set up meeting facilities as needed.
Schedule and perform new hire orientations.
Actively participate, coordinate, and assist in employee recognition programs and events.
Follow all company policies and procedures.
Create and/or approve purchase orders as required.
Manage vendor relationships and accounts payable and receivables processes.
Manage expense reporting process.
Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
Communicates with the general staff on the CEO's behalf and coordinates logistics with high-level meetings both internally and externally.
Communicates directly and on behalf of the CEO's with employees, vendors, and other key personnel.
Conducts research on prospective projects.
Drafts reports, letters of solicitation, and proposals; prepares and coordinates oral and written communication.
Administratively supports Directors (recruiting support, documents formatting, surveys set up, and other administrative tasks), and drafts emails and other correspondence as directed.
Serves as the president's administrative liaison on various committees and/or organizations.
Coordinates meetings, dinners, staff lunches, receptions, and new employee orientations; and processing travel requests.
Provide assistance as needed to the sales and ops department including but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.
Performs other duties as assigned.
Qualifications Must have prior office administration experience and strong organizational and communication skills.
Prior Human Resources experience is highly desired and a definite plus.
Good computer skills, with a working knowledge of the primary Microsoft Office 365 and Google applications/programs; experience working within cloud-based system.
Must have proven diplomacy, confidentiality, and interpersonal skills and the capacity to work under pressure Small business success-minded; ability to build relationships of credibility and trust.
Highly autonomous and self-motivated; great instincts and sound judgment.
Dedicated to learning, correcting, solving, and continuously advancing improvement.
Effective comprehension and communications skills, open to and inviting to collaboration.
Goal-oriented and good project management skills.
Must complete work on scheduled deadlines.
Must possess and demonstrate our CORE VALUES at all times:
Dependable Operates with excellence Can-Do Attitude Flexible Integrity Takes Ownership Sense of Urgency Additional Requirements:
An associate or Bachelor's Degree is preferred.
Willingness to undergo a background check What We Offer:
Competitive compensation plan to include incentives and bonus structure.
Opportunities for advancement and career growth.
Comprehensive benefits package including Medical, Dental, Vision, and Life Insurance.
Opportunity to contribute to a 401k plan with an up to 3% company match.
Employee discounts on services.
Professional Development Employee
Family company events Please complete the below assessment as part of the hiring process.
https:
//assessment.
predictiveindex.
com/95SW/7a90d8d0-a232-4f83-9387-c8813a021ee4?type=candidateba Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
The executive assistant is expected to lead by example and perform their job in a manner that is consistent with exceptional communication, attention to detail, high morale, and high productivity.
Key Roles &
Responsibilities:
Collaborates with Department Directors and CEO to provide the support that can be offered to free up their time.
Assist with answering incoming calls, and provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed.
Assist the owner as needed and perform duties across the Auecor (parent company) family of businesses.
Collect, sort, and correctly distribute incoming mail and packages.
Perform general clerical duties and office support, including but not limited to photocopying, faxing, mail distribution, and filing.
Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set up meeting facilities as needed.
Schedule and perform new hire orientations.
Actively participate, coordinate, and assist in employee recognition programs and events.
Follow all company policies and procedures.
Create and/or approve purchase orders as required.
Manage vendor relationships and accounts payable and receivables processes.
Manage expense reporting process.
Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
Communicates with the general staff on the CEO's behalf and coordinates logistics with high-level meetings both internally and externally.
Communicates directly and on behalf of the CEO's with employees, vendors, and other key personnel.
Conducts research on prospective projects.
Drafts reports, letters of solicitation, and proposals; prepares and coordinates oral and written communication.
Administratively supports Directors (recruiting support, documents formatting, surveys set up, and other administrative tasks), and drafts emails and other correspondence as directed.
Serves as the president's administrative liaison on various committees and/or organizations.
Coordinates meetings, dinners, staff lunches, receptions, and new employee orientations; and processing travel requests.
Provide assistance as needed to the sales and ops department including but not limited to, answering phones, accepting packages and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.
Performs other duties as assigned.
Qualifications Must have prior office administration experience and strong organizational and communication skills.
Prior Human Resources experience is highly desired and a definite plus.
Good computer skills, with a working knowledge of the primary Microsoft Office 365 and Google applications/programs; experience working within cloud-based system.
Must have proven diplomacy, confidentiality, and interpersonal skills and the capacity to work under pressure Small business success-minded; ability to build relationships of credibility and trust.
Highly autonomous and self-motivated; great instincts and sound judgment.
Dedicated to learning, correcting, solving, and continuously advancing improvement.
Effective comprehension and communications skills, open to and inviting to collaboration.
Goal-oriented and good project management skills.
Must complete work on scheduled deadlines.
Must possess and demonstrate our CORE VALUES at all times:
Dependable Operates with excellence Can-Do Attitude Flexible Integrity Takes Ownership Sense of Urgency Additional Requirements:
An associate or Bachelor's Degree is preferred.
Willingness to undergo a background check What We Offer:
Competitive compensation plan to include incentives and bonus structure.
Opportunities for advancement and career growth.
Comprehensive benefits package including Medical, Dental, Vision, and Life Insurance.
Opportunity to contribute to a 401k plan with an up to 3% company match.
Employee discounts on services.
Professional Development Employee
Family company events Please complete the below assessment as part of the hiring process.
https:
//assessment.
predictiveindex.
com/95SW/7a90d8d0-a232-4f83-9387-c8813a021ee4?type=candidateba Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
